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Make a Difference! Run, Vote for USTA Board of Directors!( Wed, Nov 8 00:11:AM)

 

 

Make a Difference! Run, Vote for USTA Board of Directors!

Do you love the sport of baton twirling? Do you have a vision or passion for the direction our sport is moving? Would you like to make a difference and have a positive impact on children’s lives? Then put your ideas into action and RUN and VOTE for USTA’s Board of Directors!

Background

In February 2000, at the National General Assembly of the USTA, the voting delegates overwhelmingly passed a change in the Constitution of the association, which called for the Executive Board to be elected by a mail vote of the Professional members, who were 18 years of age or older.  This process began in 2002. 

In this new process, the positions are now 4-year positions and the election process is staggered by Sectors, to ensure smooth transitions and continuity over time. To get the staggered system started, Sectors 1, 3 and 5 and the second at-large member slots stood for election again in 2004 and 2006.   

In 2004, an online electronic voting system was developed.

In 2017, after hiring an Executive Director, the board re-prioritized its goals and has positioned itself as responsible for the vision and growth of the organization, alongside and in support of the Executive Director, who will manage and direct the day-to-day operations of the sport.

 

The positions that are up for election in 2018 are as follows:

•    Sector 2 – Central Region
•    Sector 4 – Southeast Region
•    First At-Large Position 

What does the Board do?

•    Provides strategic vision for the growth of the association and the sport of baton twirling
•    Governs the financial and organizational aspects of USTA
•    Oversees and supports EDOS management and direction of paid USTA employees
•    Works on long range planning in programming and schedules of events
•    Conducts the fiscal planning and budgeting of USTA’s resources
•    Consults with EDOS regarding hiring of staff and department heads
•    Approves salaries or stipends for employees and department heads

When does the Board meet?

Typically two to four times a year as follows:
•    During the week of Nationals if/when the President determines it necessary. 
•    A one weekend meeting early in the year and a two-day meeting during late summer. Other meetings are called as deemed necessary by the President. 
•    The Board also holds conference calls as needed.

 

Are Board members paid?

•    Board members are not paid, but their travel and lodging expenses, and some meal expenses during Board meetings, are covered.

Who can run for the Board?

•    Any non-competing, USTA Professional member who is 18 years of age or older.
•    The Board consists of five sector representatives who must live in the sector they represent, and two at-large board members who may live in any sector.

Board Member Job Description

•    Regularly attend Board meetings and important related meetings
•    Make a serious commitment to participate actively in committee work
•    Volunteer for and willingly accept assignments and complete them thoroughly and on time
•    Stay informed about committee matters, prepare well for meetings, and review and comment on minutes and reports
•    Get to know other committee members and build a collegial working relationship that contributes to consensus
•    Participate actively in the Board’s annual evaluation and planning efforts
•    Participate in fundraising for the organization (nonprofit only).

How are Board members elected?

1.    The Executive Board Members not running for re-election will form the slating committee for the election year.
2.    The slating committee will distribute the ‘Intent to Run’ form to all professional members of the USTA by Dec 1.
3.    All ’Intent to Run’ forms are to be returned to the slating committee chair via email by December 15 (11:59 pm, Pacific Standard Time). Members will receive a confirmation notice.
4.    When a sector has no declared candidates, the slating committee will contact professionals in that sector to encourage them to run.
5.    Each sector may have an unlimited number of candidates.
6.    Voting is done on line at www.ustwirling.com. The voting process is totally anonymous. The votes are processed and counted electronically and stored in a web server database.      
7.    The electronic voting ballot will be online and available for professional members to cast their vote on Feb. 15, 2018. Round one voting timeline is: February 15 – February 28, 11:59 pm, Pacific Standard Time.
8.    All Professional members 18 years and older are eligible to vote. If a sector has no candidates, an additional at large representative will be elected. There will be 2 rounds of voting. 
     a.    Round # 1:  Beginning Feb. 15, all professional members will be able to vote for one candidate from each sector in the 1st round voting. Round one voting ends February 28, 2018 at 11:59 pm, PST. The candidate receiving the highest number of votes in each sector will become the sector representative. 
     b.    Round # 2:  On March 5, a second round of voting will take place to select the candidate(s) at large. All remaining candidates not elected for a sector seat from the first round plus any additional candidates vying for an at-large seat, regardless of the sector, will be placed on the candidate at large ballot. The candidate(s) receiving the highest number of votes will become the at-large representative(s). Round 2 voting ends March 18, 11:59 pm PST.
9.    Voting is completed by Mar. 18. At the end of the voting process, the database will display the results on the website and official notification to new USTA Executive Board will be by April 1.  
10.    New Executive Board of Directors will be introduced at the 2018 National Cham
pionships and they will take office Sept. 1. The new Board will elect officers at the first meeting of the year.

Consider Before You Run

Being a Board Member is both challenging and rewarding and does require a commitment of time away from work and family. The Board does not have the option of working around every member’s schedule or other commitments.  The Board meeting schedule is what it is, and really is never altered too much.          

The upcoming election is without a doubt extremely important to the health and welfare of USTA and the sport of baton twirling. There are several positions to fill and USTA hopes to have a record number candidates and a record number of Professional members voting for those candidates. Professional members must pay their dues by January 15 to be eligible to vote. All votes are anonymous.  USTA has always been proud of the fact that this is a democratic organization, and now, through this online election process, we are making it easier and more secure for you to participate in this democratic election process.

Make your voice heard!  RUN and VOTE for the Board of Directors!!

For More Information

For more information about the Board of Director elections, contact USTA Board Member Tom Breuckman, at tom@ustwirling.com.

Additional Documents

Intent to Run Form
Election Procedures